SUPPLIERS Supply chain risk management

Supply chain risk management

Risk management approach

We strive to ensure that Gold Fields’ supply chain and reputation are not negatively impacted by only procuring from suppliers that apply standards of good practice. Furthermore, we make every attempt to contribute to good governance, health and safety, environmental protection and the communities in which we operate, through using only sustainably responsible suppliers.

Gold Fields' Stakeholder Relationship and Engagement Policy Statement formalises our commitment to engaging all our stakeholders and taking a relationship approach.

Weighted evaluation of tender criteria

Over and above Gold Fields’ risk and materiality process, each region applies a jurisdiction-specific sourcing policy which outlines detailed tender, contract award, performance adjudication and assessment requirements, which includes a weighted prioritisation assessment of commercial and non-commercial criteria.

Third-party screening solution

Gold Fields strives to develop and maintain strong relationships with third parties in its supply chain, built on ethics, integrity and professionalism.

From a supplier assessment point of view, our focus is to diligently review and respond to significant actual or potential negative impacts in the supply chain. To enable this focus, the Group deploys a third-party screening solution. This solution screens all new and current registered and active third parties on a monthly basis.

Screening is based on relevant internationally recognised and published screening databases for recorded transgressions, as well as for adverse media exposure, against an array of pre-defined criteria, including (but not limited to): regulatory compliance, bribery corruption and fraud, workforce health and labour practices, discrimination, worker’s rights issues, workforce disputes, environmental performance, health and safety performance, and management and operational issues.

Post the monthly screening, an internal screening risk calculator is applied to, among other defined governance and risk management criteria, calculate a risk rating. This process applies to all third parties with identified and confirmed risk (actual or potential) exposure, and forms an integral part of the vendor risk management process in all the jurisdictions where we procure products and services.

Significant actual and potentially negative impacts

All contracts contain standard clauses dealing with Health and Safety, Environmental Management, compliance with governance and ethical business principles and practices (e.g. anti-bribery, human rights, etc.) and other regulatory requirements. Each monthly screening of all active and new suppliers, any adverse media exposure alerts highlighting where regulator/government action has been taken in relation to environmental issues, discrimination or workers’ rights issues in the workplace, are subsequently reviewed, assessed, confirmed and recorded.

Contractual safeguards

From a contractual viewpoint, all our Third-Party agreements contain provisions, which require statutory compliance and adherence to the Gold Fields Values, Code of Conduct and applicable Internal Policy Statements.

In addition, all contracts contain standard clauses dealing with health and safety, environmental management, compliance with governance and ethical business principles and practices (e.g. anti-bribery, human rights, etc.) and other regulatory requirements.

Furthermore, Gold Fields’ contract approval process includes a contract risk assessment/mitigation checklist. For all site services, additional site-based compliance verification is completed in-line with mine-site policies and procedures, prior to engaging contractors for work (e.g. independent contractor audits).

Sustainability high-risk suppliers

Contractors, suppliers or stakeholder groups with the potential to significantly impact Gold Fields’ reputation, either through adverse economic, environmental or social impacts, are classified as "sustainability high-risk".

Building and cultivating healthy relations with contractors, suppliers and stakeholder groups (by way of engagement and dialogue) is crucial in terms of generating awareness of potential economic, social or environmental challenges facing the business.

High-risk economic, social or environmental impacts are generally sensitive, diverse, or unprecedented in nature. For example, loss of major natural habitat (e.g. irreversible damage), involuntary displacement or resettlement of ethnic groups/minorities and impacting heritage sites of cultural significance, would all be considered ‘sensitive’.

Supplier risk assessment/corrective actions

Gold Fields undertakes regular risk assessments of all active and potential suppliers using a Third-Party screening solution. If we detect unacceptable risk(s), we work with the supplier in question to agree and implement a set of corrective actions.

We may from time-to-time undertake site visits or facility inspections for the purpose of verifying a supplier’s conformance with Gold Fields’ Values, Supplier Code of Conduct, or contract-specific requirements. We may also engage a third-party to audit relevant facilities and documentation, in addition to interviewing the supplier’s workforce.

Gold Fields may elect to disengage from suppliers who are unwilling or unresponsive with respect to implementing corrective action plans.